A preliminary project initiation meeting will result in the identification of the project sponsor, selection of a project manager, and creation of the project charter. A manager in the production department who knows you are taking a college project management course asks you to prepare a brief report to help him prepare for the meeting by answering the following questions:
- Who are the project stakeholders? How will they be involved in the project?
- Who should be the project sponsor? Why?
- From which department should the project manager come? Why?
- What skills and experience are likely needed by the project manager for each phase in the project life cycle, and how do they differ between the various phases?
- What type of communication plan will likely be needed during the project?
- What information should be shared with the project stakeholders?
- What is the mechanism that could be used for each type of information?
- What is the frequency with which information should be shared?
- What should be done if project communications are not proving to be effective?
- What technology could be used for project communications?
- At what point could communication about the project become an ethical or legal issue?
- What information should be included in the following elements of the project charter:
- What is the problem the project proposes to address?
- What business opportunity might project completion create?
- What is the business case for undertaking the project?
- What is the financial impact of the project?
- What are the expected results of the project?
- What value will the project add?
- What are risks that might be involved with undertaking the project?
- What is the potential impact to the company if the project is not undertaken?
