Roles and Responsibilities

Divisional Information Officer

· Resolve issues regarding policy, process and procedures that cannot be resolved at lower levels

· Provide project budget

· Assist in risk mitigation, when necessary

· Assist in corrective action decisions, when necessary

Project Sponsor(s)

· Actively demonstrate support for the project on a regular basis

· Resolve issues regarding policy, process and procedures that cannot be resolved at lower levels

· Provide project budget

· Assist in risk mitigation, when necessary

· Assist in corrective action decisions, when necessary

· Meet with Interim Leadership Team at regularly scheduled intervals

· Assess project progress and take appropriate action

Project Steering Committee

· Resolve issues regarding policy, process and procedures that cannot be resolved at lower levels

· Provide project budget

· Assist in risk mitigation, when necessary

· Assist in corrective action decisions, when necessary

· Meet with Interim Leadership Team at regularly scheduled intervals

· Assess project progress and take appropriate action

· Communicate key messages and decisions within respected organization

· Sub-team to review and approve requests to customize application

Interim Leadership Team

· Overall Scope Definition

· Review and Resolve issues regarding policy, process and procedures that cannot be resolved at lower levels

· Risk management (risk planning, risk identification, risk quantification, risk response development, and risk control )

· Identification and creation of project contingency plans

· Resource acquisition (people, time, budget and materials)

· Communication to all stakeholders

· Manage the overall project schedule, budget, and scope

· Ensure project quality standards and procedures are being followed and contribute to overall program quality management

· Review Key Deliverables

· Take corrective action, when appropriate.

· Report project status to project sponsors and steering committee

· Coordinate and manage the efforts of all teams

· Manage stakeholder expectations

· Ensure good communication both vertically and horizontally throughout the project

· Establish project standards and procedures

· Facilitate project meetings with Executive Sponsors and Steering Committee

· Establish quality measures for the project

Technical Team Leader

· Define Technical Scope within area of responsibility

· Issue documentation and resolution within area of responsibility

· Risk identification and management within area of responsibility

· Identification and creation project contingency plans

· Resource acquisition, people, time, budget and materials within area of responsibility

· Coordinate communication to all affected parties (business and technical) within area of responsibility

· Manages technical project team within area of responsibility

· Deliverable identification and creation within area of responsibility

· Takes Corrective action, when appropriate,within area of responsibility

· Report project status to Interim Leadership Team within area of responsibility

· Gain approvals for all deliverables within area of responsibility

· Assist in establishing project standards and procedures

· Follow up on action items from meeting minutes

· Facilitate project team meetings, as needed

· Ensure project quality standards and procedures are being followed and contribute to overall program quality management

· Coordinate all project activities within area of responsibility

· Maintain project schedule within area of responsibility

· Reporting of budget and schedule variance within area of responsibility

· Documentation coordination and maintenance within area of responsibility

· Ensure all time spent on the project has been collected within area of responsibility

· Project meeting minutes

Business Project Leader

· Lead business analysis effort performed by business analysts and subject matter experts

· Provide business representation and leadership for business areas impacted by the project within area of responsibility

· Control day-to-day aspect of the team within area of responsibility

· Coordinate, communicate, and actively engage all other teams to ensure synergy is achieved for the program as a whole

· Ensure good communication within your team and cross-functionally

· Regularly assess and ensure alignment of business processes across all business areas

· Ensure that project standards and practices are consistently followed

· Define Business Scope within area of responsibility

· Track and resolve issues within area of responsibility

· Risk identification and management

· Identification and creation of project contingency plans

· Resource acquisition, people, time, budget and materials within area of responsibility

· Coordinate communication to all affected parties (business and technical) within area of responsibility

· Deliverable identification and creation within area of responsibility

· Takes Corrective action, when appropriate, within area of responsibility

· Report project status to Interim Leadership Team within area of responsibility

· Gain approvals for all deliverables within area of responsibility

· Assist in establishing project standards and procedures

· Follow-up on action items from meeting minutes within area of responsibility

· Facilitate project team meetings

· Ensure project quality standards and procedures are being followed and contribute to overall program quality management

· Coordinate all project activities within area of responsibility

· Maintain project schedule within area of responsibility

· Reporting of budget and schedule variance within area of responsibility

· Documentation coordination and maintenance within area of responsibility

· Ensure all time spent on the project has been collected within area of responsibility

· Collect project meeting minutes within area of responsibility

· Monitor project milestones and meet established deadlines within area of responsibility

· Manage the refinement of business requirements

Project Leader

· Control day-to-day aspects of combine or upgrade project team

· Perform project management processes

· Tracks and resolves issues

· Monitor milestones and meet established deadlines

· Execute formal and management reviews

· Manages refinement of models of business requirements

· Leads design and organization of procedures

· Analyzes technical business processes

· Communicates with Project Manager, Business Project Manager and Project Team

Business Partner (Business Team Members)

· Familiar with business processes and customizations

· Assist in the creation of project deliverables

· Ensure communication to the Business Unit is occurring

· Identify and communicate project issues, risks, constraints and assumptions to the Project Manager

· Assist in risk mitigation, when necessary

· Assist in issue resolution

· Assist in project scope definition

· Provide deliverable verification and acceptance

· Attend project team meetings

· Identify customizations and assist Developers in resolving issues

· Develop and execute test plans

· Modify and test queries

· Follow project quality standards and procedures

· Provide status of tasks and deliverables to Project Manager

Business Analyst

· Familiar with business processes

· Assist in the creation of project deliverables

· Ensure communication to the Business Unit is occurring

· Identify and communicate project issues, risks, constraints and assumptions to the Project Manager

· Assist in risk mitigation, when necessary

· Assist in issue resolution

· Assist in project scope definition

· Attend project team meetings

· Follow project quality standards and procedures

· Provide status of tasks and deliverables to Project Manager

Technical Analyst

· Creation of the project deliverables

· Ensure communication between all affected parties is occurring

· Identify and communicate project issues, risks, constraints and assumptions to the Project Manager

· Attend project team meetings

· Coordinate with Project Leader and Business Partner to complete detailed test plans for all phases of testing

· Develop data verification and acceptance methods

· Develop procedures for handling test case failure

· Follow project quality standards and procedures

· Provide status to Project Manager

Technical Developer

· Creation of the project deliverables

· Ensure communication between all affected parties is occurring

· Identify and communicate project issues, risks, constraints and assumptions to the Project Manager

· Software development and analysis

· Regression / unit / system testing

· Work closely with functional resources to ensure business needs are met

· Document all changes

· Attend project team meetings

· Follow project quality standards and procedures

· Provide status to Project Manager

Database Administrator

· Review scripts and modify, if necessary, for customer standards

· Monitor database and provide database support

· Perform backups, recoveries

· Troubleshoot and tune database

· Enforce standards

Systems / Web Administrator

· Assess the server-related needs for team

· Develop and maintain web architecture design

· Manage logins, passwords and system security

· Manager server / system and web server

Network Administrator

· Provide network and server support

· Design and support the existing and future LAN / WAN for PeopleSoft Internet Architecture

· Manage network security and connectivity

· Troubleshoot

· Set up workstations

· Network configurations

Training Team Leader

· Assess training needs for project team members

· Develop training strategy for project team members

· Develop, coordinate, and recommend training for project team members

· Evaluate success of training for project team members and adjust, as appropriate

· Assess training needs for target training audience

· Develop training strategy for target training audience

· Develop, coordinate, and recommend training for target training audience

· Conduct training for target training audience, train-the-trainers, and others, as needed

· Evaluate success of training for target training audience and adjust, as appropriate

· Identify and assess various training delivery mechanisms

· Manage site selection and coordination of training equipment, materials, and supplies

· Enable the scheduling of employees for training

· Control day-to-day aspect of the training team

· Ensure good communication within area of responsibility

· Ensure that project standards and practices are consistently followed within area of responsibility

· Track and resolve issues within area of responsibility

· Risk identification and management within area of responsibility

· Identification and creation of project contingency plans within area of responsibility

· Resource acquisition, people, time, budget and materials within area of responsibility

· Coordinate communication to all affected parties (business and technical) within area of responsibility

· Deliverable identification and creation within area of responsibility

· Takes Corrective action, when appropriate, within area of responsibility

· Report project status to Organization Readiness Leader within area of responsibility

· Gain approvals for all deliverables within area of responsibility

· Assist in establishing project standards and procedures

· Follow-up on action items from meeting minutes within area of responsibility

· Facilitate project team meetings

· Establish quality procedures and standards for project deliverables within area of responsibility

· Coordinate all project activities within area of responsibility

· Maintain project schedule within area of responsibility

· Documentation coordination and maintenance within area of responsibility

· Monitor project milestones and meet established deadlines within area of responsibility

Management Table (Change Review Board)

· Review project budget

· Resolve issues regarding policy, process and procedures that cannot be resolved at lower levels

· Review change requests that require changes to scope, time or budget

· PMT & business stakeholders and/ or their delegates comprise the CRB (composed of PMT, Business Unit, Others) and review and accept all project changes

· Review and Approve or Reject Requested “material” changes to a project considering impact to project and portfolio

· Approve/Reject requests to “re-baseline” a project schedule, budget, or scope