Assignment 2: Project Team and Stakeholder Management – Essay
Read the project case for this assignment using the documents in Shared Documents.
As the project manager for the District 4 Warehouse Move project, you will need to determine who your stakeholders and project team members are for this project. Remember that anyone connected to the project who has an interest or stake in the project should be considered as a stakeholder. This would include the project team, vendors and management among possible others.
After you have determined who your stakeholders are, determine who will need to be a part of the project team. Develop a 2-3 page paper (650-750 words) in the form of a Microsoft Word document, not including the header and reference pages, defining the following:
- How will project communications and interactions work between the project manager, the stakeholders and the project team?
- What are some of the issues you, as the project manager will need to be concerned about in forming the project team?
- What, if any, situational factors exist that may affect the project team’s performance?
- What are some project pitfalls you will want to watch out for as you execute this project?
Project Management Case
You are working for a large, apparel design and manufacturing company, Trillo Apparel Company (TAC), headquartered in Albuquerque, New Mexico. TAC employs around 3000 people and has remained profitable through tough economic times. The operations are divided into 4 districts; District 1 – North, District 2 – South, District 3 – West and District 4 – East. The company sets strategic goals at the beginning of each year and operates with priorities to reach those goals.
Trillo Apparel Company Current Year Priorities
- Increase Sales and Distribution in the East
- Improve Product Quality
- Improve Production in District 4
- Increase Brand Recognition
- Increase Revenues
Company Details
Company Name: Trillo Apparel Company (TAC)
Company Type: Apparel design and production
Company Size: 3000 employees
| Position | # Employees |
| Owner/CEO | 1 |
| Vice President | 4 |
| Chief Operating Officer | 1 |
| Chief Financial Officer | 1 |
| Chief Information Officer | 1 |
| IT Department | 38 |
| District Manager | 4 |
| Sales Team | 30 |
| Accountant | 12 |
| Administrative Assistant | 7 |
| Order Fullfilment | 45 |
| Customer Service | 57 |
| Designer | 24 |
| Project Manager | 10 |
| Maintenance | 25 |
| Operations | 2500 |
| Shipping Department | 240 |
| Total Employees | 3000 |
Products: Various Apparel
Corporate Location: Albuquerque, New Mexico
TAC Organization Chart
District 4 Production Warehouse Move Project Details
The business has expanded considerably over the past few years and District 4 in the East has outgrown its current production facility. Because of this growth the executives want to expand the current facility, moving the whole facility 10 miles away. The location selected has enough room for the production and the shipping department. However, the current warehouse needs some renovation to accommodate the district’s operational needs.
The VP of Operations estimates the production and shipping warehouse move for District 4 will provide room required to generate the additional $1 million/year product revenues to meet the current demand due to the expanded production capacity. Daily production generates $50,000 revenue so a week of downtime will cost $250,000 in lost revenues.
The move must be completed in 4 months.
Mileage between the old and new facilities is 10 miles.
Bids have been received from contractors to build out the new office space and production floor and have signed contracts for work as follows:
| Activity | Company Providing Services | Total Contract | Supplies | Time Needed |
| Pack, move and unpack production equipment | City Equipment Movers | $150,000 | n/a | 5 Days |
| Move non-production equipment and materials | Express Moving Company | $125,000 | n/a | 5 Days |
| Framing | East Side Framing & Drywall | $121,000 | $125,000 | 15 Days |
| Electrical | Sparks Electrical | $18,000 | $12,000 | 10 Days |
| Plumbing | Waterworks Plumbing | $15,000 | $13,000 | 10 Days |
| Drywall | East Side Framing & Drywall | $121,000 | $18,000 | 15 Days |
| Finish Work | Woodcraft Carpentry | $115,000 | $15,000 | 15 Days |
| Build work benches for production floor | Student Workers Carpentry | $112,000 | $110,000 | 15 Days |
Production workdays are Monday through Saturday. The actual move must be completed in 5 days for as little disruption to production activities as possible. All contractors are on other projects but have been booked in advance. The contractors will gain the necessary permits and schedule city and county inspections but these tasks need to be identified separately due to the length of time it can take. Permitting and inspections can take from one to three weeks, depending upon schedule and the flexibility of the inspector. The new warehouse is empty and can be accessed immediately. Framing cannot start until the permits are received. Electrical and plumbing can begin as soon as the framing is finished. Drywall cannot start until the electrical and plumbing inspections are complete. After the drywall is completed, final inspections will be completed by the county and city. After both the county and city have passed the new construction, finish work can begin. Building the product floor work benches can occur at any time before the move occurs.
