For this major project you are asked to develop a Human Resource plan/audit. You can think of this as preparing for a new business you want to start, or a review of the business where you currently work, or a review of a friend’s business or non-profit.
Required sections of the Human Resource Management Plan are below. You may add additional sections you feel are needed for your business or organization.
Cover Page
Table of contents with page numbers
1. Leader/Founder background information along with information on any other key members of the management team.
2. Description of the business.
3. Mission, Vision, and Guiding Principles (or Ethics Code) for the organization.
4. Locations of the business and specific location that this plan document relates to.
5. Product/service which organization provides (useful if multiple product/service divisions exist).
6. Position and skill set summary table (fill in key information below). For this project, you do not have to use every position in the organization but you should include at least four.
Type of Employee
Functions – What do they do?
Knowledge – What body of information do they need to do the job? Education?
Skills – What type of manual, verbal, or mental skills do they need to do the job? I.E. Driving a truck, typing, etc.
Abilities – What observable activities do they need to possess to do the job? I.E. Ability to organize work, lead, etc.
7. Position Descriptions. Add additional details and descriptions to the information in the table above to create a position description for each type of employee position identified. You can use the Department of Labor’s job description website for this section of the plan and adapt the descriptions as needed. The website is located at https://www.onetonline.org/ You can also google O*Net and it will take you to the site.
8. Benefits and indirect compensation. In this section, list the benefits and any indirect compensation you will offer to each type of employee identified in the table above. REMEMBER, if you offer employer paid benefits, they will need to be part of your annual payroll budget contained later in this plan.
9. Hiring and Retaining. Provide details as to the principles and practices you will use to find, select, orient, train/develop, and retain qualified employees. You should address each in at least a paragraph, preferably more.
10. Privacy rules. Describe any legislation to which your business must adhere, and explain how you maintain privacy for both customers and employees as well as the business. This includes company trade secrets, customer information, employee information, credit card numbers, addresses, Social Security numbers, etc.
11. Safety rules. Describe any legislation (e.g., OSHA) to which your business must adhere, and/or explain how you intend to keep employees safe and provide a safe environment for them to work in. Do not use a generic “we will comply with all safety regulations.”
12. Compensation principles. Explain how you intend to go about determining compensation.
13. EEO, Sexual Harassment, and Bullying. Describe the principles used to avoid discrimination including any training. Explain how you intend to watch and monitor for disparate treatment and disparate impact.
14. Performance Reviews. Describe the organization’s principles for employee performance review and explain the process you will use for those reviews (what, when, who, how).
15. Discipline. Explain how you will handle situations of poor performance or possible criminal activity.
16. For USA-based business, explain how you intend to make reasonable accommodation for an employee in compliance with the Americans with Disability Act and the Family Leave Act.
17. Develop an organization chart and show the number of employees where more than one exists and the reporting relationships.
18. Develop an annual payroll budget presuming 12 months of salary for exempt employees, 52 weeks payroll at 40 hours for hourly employees (using 2080 hours in one work year). Use the current benefit/taxes the firm has to pay for the location (country/state/city). For the USA this includes FICA, Medicare, unemployment taxes. If you pay a monthly allotment for clothing/uniform, medical insurance, life insurance, etc. please include these as line item expenses.
19. Create a Gantt Chart identifying when you intend to hire each person during the first year of operation (or during the next 12 months for an existing company).
